ClearPeople, a provider of SharePoint-based document management solutions for law firms, has been selected by Winckworth Sherwood to replace its legacy DMS with a customised SharePoint DMS. The ClearPeople team worked in partnership with Winckworth Sherwood’s IT team to deploy the new SharePoint DMS in its Private Client Department in mid-2010 before now commencing a company-wide rollout in January 2011.

The new SharePoint DMS stores, shares and manages the law firm’s growing volume and variety of electronic document types including email, drawings, plans and PDF files. Users can now quickly find and retrieve documents through customised MS Office and SharePoint search facilities. Crucial for most users, the solution offers a tight and intuitive integration into Outlook enabling drag-and-drop of emails, attachments and files from the file system. Team collaboration is also enhanced by leveraging, for example, SharePoint Team Sites within Outlook.

Christel Aguila, Head of IT at Winckworth Sherwood, comments: “The capabilities of our bespoke DMS, which we had been using for the past 12 years, were being stretched, especially when creating and sharing different file types; this was affecting the productivity of both fee earners and support staff. We required a more flexible DMS with strong email handling capabilities and the ability to manage different electronic file types.”

“Using a SharePoint-based DMS has already started to reduce IT management and annual maintenance costs; had we selected an alternative legal-sector DMS product those costs would have been much higher”, Aguila continues.

Gabriel Karawani, who heads up ClearPeople’s Business Solutions team, concludes: “We are delighted to add such as prestigious UK law firm to our client list.  Our work with Winckworth Sherwood demonstrates that SharePoint can be used as a powerful DMS – it is a real alternative to a traditional standalone DMS. With enhanced document management and collaboration through Outlook and the search facilities we customised within MS Office and SharePoint, using MacroView DMF, Winckworth Sherwood’s staff can now find and access documents far quicker than before.”

Staff in Winckworth Sherwood’s Private Client Department were the first to move to the new system and is now being rolled out across all of Winckworth Sherwood’s staff in three UK offices: London, Oxford and Cheltenham.

There is a case study attached.

Comment: No comment – we are seeing the future and it's got Microsoft written all the way through it like a stick of Blackpool rock.