We’ve a double helping of news from Intapp Inc today, starting with the publication of a risk management survey report presenting information gathered from over 70 organizations, focused on measuring attitudes, priorities and response strategies relating to new HIPAA regulations now in effect.

On January 17, 2013, the US Department of Health & Human Services announced that the new HIPAA Omnibus Rule holds those law firms that act as Business Associates, or interact with protected health information (PHI), directly liable for compliance with the HIPAA Security Rule and Privacy Rule. These rules mandate that access to and use of PHI must be restricted to a “minimum necessary” standard, with access restrictions documented and verified using activity monitoring technology. In turn, many organizations are currently revising their information management policies and practices to achieve compliance. Formal enforcement begins today, September 23, 2013.

The 2013 HIPAA Law Firm Risk Survey focuses on firm risk management policies, practices and priorities. It examines specific issues including internal education, confidentiality management, and compliance tracking and verification. The published survey report provides quantitative summaries of overall group response data and samplings of individual responses to free-form questions.

Selection of Key Findings of the Survey Report:

1.    Interest in and responsibility for HIPAA compliance spans departments and stakeholder roles – survey participants include firm management, risk management, heads of IT, information security managers and practice group leaders.
2.    Firms report that protected health information subject to HIPAA protections often appears in matters from firm healthcare, litigation, labor & employment, insurance, and medical/life science practice areas.
3.    Firms see reputational harm as the key risk and impact of a breach or compliance failure.
4.    Firms are actively pursuing compliance with new HIPAA regulations, employing measures including undertaking internal assessments and review of business associate agreements, implementing new policies and training and adopting security and monitoring controls.
5.    In many instances, compliance measures are spearheaded by IT, often working cross-functionally with risk and practice stakeholders.
6.    To manage future compliance, firms overwhelmingly plan to modify business intake procedures to identify and flag HIPAA-related matters at the point of inception.
7.    Many firms are discussing HIPAA compliance with their insurance brokers or underwriters to assess the applicability of current malpractice and cyber insurance policies or expand coverage.

“We sponsored this survey to provide our customers and partners with insight into how the legal industry is responding to the new HIPAA Omnibus Rule, which affects a significant number of organizations,” said Pat Archbold, head of Intapp’s Risk Practice Group. “We’re working closely with many firms to help them respond, supporting their efforts to safeguard and monitor the treatment of sensitive information and meet their compliance objectives.”

For more information about the 2013 Law Firm HIPAA Response Survey and to request a copy of the complete report, visit: www.riskroundtable.com

In the second piece of news, Intapp today announced that analysis recently conducted by the Legal IT Insider, an independent legal industry publication serving over 40,000 readers, shows that Intapp time management software has been adopted by 63% of the largest 200 law firms in the world. To accelerate its continuing market share growth, Intapp also announced special incentives for organizations looking to adopt a more modern and sophisticated approach to time management.

Today, over 325 firms have adopted time management software from Intapp, enabling greater productivity and satisfaction for lawyers, cleaner bills for clients, and increased revenue and profitability for the organization.

“While other vendors in the marketplace are struggling to add functionality we’ve offered for some time, including multi-language support and integrated matter security, we’ve created attractive discounts and incentives to make it easy for firms that are ready to modernize time management by partnering with Intapp,” said Eldean Ward, head of Intapp’s Revenue Practice Group. “Our time management software offers sophisticated entry capabilities, integrated with automated time capture, real-time validation of time entries against client e-billing rules, and native mobile apps with extensive features, including offline mode – and we continue to invest heavily in extending our technology lead in the marketplace.”