HotDocs takes document automation to the Cloud
Market-leading document generation software firm, HotDocs, today announced the official launch of HotDocs Cloud Services – a cloud-based platform that facilitates the embedding of HotDocs automated document generation technologies into an organisation’s own process systems, such as a corporate website or a Business Process Management (BPM) defined workflow. It is anticipated that Cloud Services will expedite a step-change in the way that organisations plan and execute their business processes.
Russell Shepherd, Managing Director of HotDocs, said “HotDocs technology allows organisations of any kind to produce error free, business-critical documents in a fraction of the time and for a fraction of the cost of the legacy methods used for producing repeat, complex documentation. As the leading provider, worldwide, of automated document generation software, it is HotDocs’ mission to stay ahead of the curve and we continue to develop products that embrace and leverage the current technology environment. HotDocs Cloud Services harnesses the benefits of cloud computing and offers existing and new customers an innovative alternative to on premise, closed and proprietary document generation products, instead providing flexible access to our industrial strength cloud platform and integration tools on a ‘pay as you use’ basis.”
HotDocs Cloud Services is a subscription service that customers can start using immediately, whilst always benefiting from having the latest HotDocs features available, with no need for upgrades or maintenance. The Cloud Services platform delivers HotDocs document generation capabilities and tools to integrate with any application, allowing customers to enhance their systems to better fit business needs.
Bryan Bailey, Director of SaaS Products for HotDocs, commented “For me, the most exciting aspect of HotDocs Cloud Services is the integration capability. Any organisation can embed our document generation technologies within their existing or planned business process systems, providing a clear path for accurately producing the appropriate documentation, thus allowing easy monitoring and governance of customer and supplier management. We can work with third parties or directly with customers to embed our product within their business management software.”
The new technology, which has been in beta testing for over a year, comes with a toolbox of integration applications that enable rapid deployment of HotDocs templates into many web applications, customers’ cloud or on premise applications. A key design feature of Cloud Services enables the transmission of data between a web application and the document generation engine without the long-term storage of sensitive data in the cloud. Essentially, once Cloud Services has utilised a data set for the purpose of generating a document, the data is deleted – an approach with complies with the data-protection policies of most risk averse organisations.
For those organisations that would like to access HotDocs templates online, the company has also launched Document Services, a Software as a Service (SaaS) application that allows businesses to transition from the desktop to the internet for document production using HotDocs. Document Services comes with a range of features that build upon the functionality of HotDocs existing, desktop product. Principal among these new features is “Client Interview”, which provides businesses with the ability to email HotDocs interview links directly to clients and/or embed links to interviews on their own websites. This allows clients to populate documents with their own data, remotely, providing HotDocs’ customers with the scope to create efficiencies and open up new revenue streams.
Bailey concluded “The scope and scale of HotDocs Cloud Services is immense. We are already working with a number of well-known workflow and case management system providers to deliver automation into document driven processes, with further collaborations in the pipeline. Our aim is to see HotDocs technology embedded wherever there is a need for the output of perfect documents.”
HotDocs Cloud Services is now available to customers, system integration partners and OEMs.