nQueue Billback is hosting a lunch-and-learn on 3rd June 2014 and 12:30 at Shearman & Sterling (London) LLP, Broadgate West, 9 Appold Street, London EC2A 2AP on the topic of Uniform Scanning from Anywhere. RSVP to attend to either Anthony Barrett <tbarrett@nQueue.com> or Alison Thorpe <AThorpe@nQBillback.com>

As law firms receive and create documents every day, paper continues to pile up, creating overstuffed file rooms, expensive offsite storage and difficulty with sharing documents. Meanwhile, the idea of remaining fully paper-based has been rendered untenable by the courts, many of which now require filing of documents electronically.

While the idea of finally accomplishing a giant bulk-scanning project someday and rendering the office “paperless” sounds worthwhile, it does not often rise to the top of firms’ to-do list. However, the need to create efficiencies, along with the courts’ e-filing initiatives, makes the implementation of a uniform scanning solution for active matters more urgent. Yet, the recent ILTA Technology Survey shows 34% of law firms do not have a scanning workflow solution.

Leading firms are finding substantial return on investment from unified scanning, which allows scans to be routed instantly from any of the firm’s MFDs, regardless of brand. Unified scanning makes it easy for attorneys and staff to follow their firm’s scanning and information governance protocols automatically, including those in place to support e-filing.

This session will focus on the challenges and opportunities of unified scanning programs, including:

Specific strategies for meeting all jurisdictional requirements efficiently and with reduced errors
Developing workflows and technologies that mirror how the firms’ professionals are used to working
Simplifying scanning, despite a variety of devices throughout the firm
Including management of branch offices
Integrated cost recovery possibilities
Enhanced and streamlined workflows that deliver:
Increased efficiency
Sharing of documents
Easier document retrieval
Ability to use electronic search tools to find documents
Better use of real estate and reduced costs from offsite record storage

Presenter:  John Gilbert has more than 20 years experience in selling-to and supporting law firms throughout the United States. He was formerly Vice President at PerfectAccess Speer, where he helped to pioneer the methodology used to customize Microsoft Word for the legal environment including the awareness and removal of Metadata in documents.